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How to integrate a QR code with your wedding invitation

6 min read

Incorporating a QR code into your wedding invitation is a modern way to share information, streamline RSVPs, and enhance guest engagement. QR codes provide instant access to your wedding website, event details, or RSVP forms, saving time and space on the invitation. Here’s a step-by-step guide to integrating a QR code with your wedding invitation.

  1. Decide What Your QR Code Will Link To:

    Determine the purpose of your QR code. Popular options include linking to:
    • Your wedding website
    • An RSVP form
    • A map of your venue
    • Your registry or a photo gallery

    With a wedding website builder like Hey Wedding Day, you can create personalized wedding websites and RSVP forms that can easily be linked via a QR code.

  2. Generate Your QR Code:

    Use an online tool like QR Code Generator or a built-in feature from Hey Wedding Day to create your QR code. Steps include:
    • Pasting your desired link into the generator
    • Customizing the design to match your wedding theme
    • Downloading the code in high resolution

  3. Design Your Invitation Around the QR Code:

    Ensure the QR code fits seamlessly into your invitation layout. Some tips:
    • Place the code on a separate details card or at the bottom.
    • Make it large enough for easy scanning without overwhelming the design.
    • Add instructions, like “Scan for more details” or “RSVP here.”
    Digital invitations can also embed QR codes directly for added convenience.

  4. One QR Code, or Multiple?

    With Hey Wedding Day, you can generate a unique QR code for each party of guests. These personalized QR codes automatically sign in the guest, giving them instant access to their specific RSVP page. This feature ensures a more personalised experience while simplifying RSVP tracking for you.
    Alternatively, you can use a single QR code that links all guests to the wedding website without only. Choose the approach that best suits your needs.

  5. Test Your QR Code:

    Before printing or sending your invitations, test the QR code on multiple devices. Verify that it:
    • Leads to the correct webpage
    • Loads quickly and works across devices

  6. Print or Distribute:

    If using physical invitations, print on high-quality paper to ensure scannability. For digital invites, embed the code as an image and include a clickable link for guests who prefer not to scan.

  7. Make It Guest-Friendly:

    Some guests may not be familiar with QR codes. Provide an alternative, like a short URL or contact details for RSVP assistance, to ensure everyone can access the information.

QR codes are a functional and stylish addition to any wedding invitation. Platforms like Hey Wedding Day make it simple to integrate QR codes and offer tools for creating and managing wedding details effortlessly.

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